Registration Procedures for Pathway Events and Activities

Pathway events and activites are sponsored by the Girl Scouts of Greater Iowa and support the education and development of girls as a supplement to Troop, individually registered Girl Scout options, programs, and outreach activities.  In this book, you will find all event and trip descriptions listed by age/grade levels (Girl Scout Daisy (K-1), Girl Scout Brownie (2-3), etc.).  Events are listed in alphabetical order according to event name; trips are listed in date order.  You will also see where and when each event will be held.

Registration for all events listed in the February - September 2010
Pathway Events and Activities book open on
Friday, January 29, 2010;

please note the individual closing deadlines!

1. Registration is required for events.  Your cash, check, money order, credit/debit cards, or Cookie Dough card will be processed/charged upon receipt of registration form.  If your group/troop does not get into the event, you will be notified and will have the choice to either stay on the wait list or have a refund processed immediately (which will remove your group/troop or individual girl from the wait list.)
2. All registrations will open on the same date: Friday, January 29. You are welcome to submit registrations by mail or in person before this date.  Registrations received before the open date will be processed by lottery starting on the opening date.  If you are mailing in your registration, don’t worry; postage dates will be recognized as they arrive, so mail-in registrations will have the same status as walk-ins. Registrations will be handled on a first-come, first-serve basis. 
3. All participating girls must be registered, or register, as a Girl Scout.  To register as a Girl Scout, include the annual membership dues and membership registration form with the program registration and payment. 
4. All forms must be complete, i.e. signatures, participant list and full applicable payment.  Submit payment by cash (do not mail cash), checks, money order, credit/debit cards, and/or Cookie Dough card.
5. The closing date is the last day that registrations will be accepted.  No late registrations will be accepted.
6. If, on the first day of registration, more registrations are received than the event maximum (including those postmarked on opening day), a random drawing will be held to determine who is assigned spaces and the remaining registrations will be placed on a waiting list.
7. Articles lost or left behind at an event are not the responsibility of the Council.

Waiting List

1. Once a program is full, a waiting list will be established. 
2. Notification that your girl or group/troop has been placed on the waiting list will be provided by email or postal mail – whichever is indicated on the registration form. 
3. If your troop/group or individual Girl Scout does not get a space in the event, you will receive a refund in the same method of payment you sent in with the registration form (the exception being if you paid with cash, then you will receive a refund in the form of a check from Girl Scouts of Greater Iowa).
   

Additions

1. Should you need to substitute or add girls to your group/troop attending, please call the Des Moines Leadership Center at 800-342-8389.

Confirmation

1. The Council will provide confirmation to registered participants via email or postal mail – whichever is indicated on the registration form.
2. If you do not receive a confirmation two weeks from the date you registered online or mailed your registration in, please call the registrar at  (800) 342-8389 or send an e-mail to GirlScoutRegistrar@gsiowa.org

Non-Discrimination/Accomodations

1. No individual will be discriminated against because of race, color, national origin, age, handicap or socioeconomic status.
2. Girl Scouts of Greater Iowa will provide reasonable accommodations for people with disabilities.  Requests should be made to the Council Leadership Center as early as possible but, at least two weeks in advance of the event.
3. Scholarships are available. Use the scholarship packet found on our website or request a packet from a Leadership Center.

Refunds

1. If a participant cancels after the registration closing date, there will be no refund except in the event of serious personal injury, illness accompanied with a doctor’s note, death in the immediate family, relocation, or rescheduling of the event.
2. Refunds or discounts will not be made for a participant arriving late or leaving early.
3. Event fees may be transferred from one program to another if participant is eligible for a refund.
4. Participants not in attendance at the event are not eligible to receive any items from the event (patches, crafts, amenities, etc.).
5. Full refunds will be made if:  a) The program is cancelled by the Council. b) The event is full and you choose not to be placed on the waiting list.  c) You cancel before the close date for the event (not applicable to trips/travel).
6. If refund is issued, it will be made in the same manner as payment received, except cash will be refunded by check.

Cancellations

1. Each program/trip is subject to cancellation if the minimum number is not reached and can only accept registrations to the maximum number of participants.
2. If you need to cancel your registration, do so as soon as possible so others on the waiting list can participate.
3. If the Council cancels a program due to inclement weather at the event site on the day of the scheduled event, fees will be refunded and all participants will be notified by phone.
   

Adult Girl Ratio

All events must meet the minimum adult/girl ratio as indicated on page 69 of Safety-Wise.  All trips and events require adults to attend unless otherwise indicated.  Ratios are as follows:

 Tagalong Policy

1. Tagalongs are any children who are not registered Girl Scouts, including babies and boys, or Girl Scouts at an age level other than that for which the event is designed.
2. Troops or individuals arriving at an event with a Tagalong will be asked to make other arrangements for the child.

How to Register for an Event

1. Complete the registration form (found on page 47-48 and 49), including the participant listing or register online.
2. Print clearly when completing the registration form.  Use the same name you gave when you completed your Girl Scout yearly membership registration (i.e. Elizabeth vs. Beth).
3. Return the registration form, with payment, to any Girl Scouts of Greater Iowa Leadership Center prior to the closing date.  Include any Cookie dough and/or scholarship amount to be applied and attach a scholarship application. If there is a non-registered girl who will be joining your group/troop for the event, include their member registration form with the program registration form to avoid delay in the process of your registration.
4. Registration and money will not be accepted at the actual event.  Girls or adults whose fees are not prepaid will not be allowed to participate.
5. You may register online or by fax with a credit card.  You may also register by mail or at a Girl Scouts of Greater Iowa Leadership Center with the forms in this book.  No phone registrations will be accepted.
6. Make checks payable to Girl Scouts of Greater Iowa.  Cash will be accepted for payment, however, do not mail or put cash into the office drop box.  Cash is only accepted during normal business hours.
7. Troop/Group Leaders and Parents must utilize the Girl Scouts of Greater Iowa Parent Permission Forms for every girl participant and keep those in their possession during the program at all times.

Questions

1. About what will be happening at the event - Contact the Leadership Center listed.  Click here for contact information.
2. About guidelines, procedures, and registration - Contact the Des Moines Leadership Leadership Center at (800) 342-8389 or email: GirlScoutRegistrar@gsiowa.org

Frequently Asked Questions

Q: What if I would like to register for more than one event?

A: You must complete a form (paper or online) for each event you would like to attend.

Q: Will my credit card be charged immediately? What if my troop/group/individual doesn’t get into the program event?

A: Yes.  Your credit card will be charged right away.  If your group/troop/individual does not get into the event, your credit card will be refunded on the close date of the event.  Please see the refund policy on page 61 for more information.

Q: Will registering online guarantee a spot in the event?

A: No, all registrations are taken by date submitted or postmarked.  Registering online does not increase your chances of being placed in an event.

Q: If I have problems registering online, who do I contact?

A: Call or email the Des Moines Leadership Center and we will be happy to assist you.  We can be reached at 800-342-8389 or 515-278-2881 or GirlScoutRegistrar@gsiowa.org.

Q: Is there a way to view all the events on a calendar?

A: Yes.  There is a calendar on our website that lists all events by grade level.  Descriptions are also available by clicking on name of the event.  Click here to view our calendar.