Registration Procedures for Events and Activities

October 2014 - January 2015

Following are the registration guidelines for our membership year 2014-2015.  The listings in our program book are sponsored by Girl Scouts of Greater Iowa to support group activities and the education and development of girls through their involvement in Girl Scouting.  The fees cover items such as the costs of supplies, food, facility rental, awards/recognitions, patches, facilitator fees, insurance, printing, postage, and sometimes transportation.  It is so easy to register online!  Be sure to read through the important registration guidelines that follow:

Registration
Procedures
PDF version

Please note the individual closing deadlines! 

Please register your Girl Scout for any program as soon as possible.  By registering early, you will help us make sure that we have adequate materials for the program, which will assist us in providing the best possible experience. 

Events will close as soon as we have reached the maximum registration amount.   If an event is closed, we will remove the registration option from our website.  If minimum numbers are not met, the event may be postponed or cancelled
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General Registration Procedures  

  1. Registration is required for events.  Your cash, check, money order, credit/debit cards, Cookie Dough, Juliette Program Card, or Financial Aid Card will be processed and charged upon receipt of registration form.  If your group/troop does not get into the event, you will be notified and will have the choice to either stay on the waiting list or have a refund processed immediately. 

  2. You are welcome to submit registrations online, by mail, or in person.  Use the same name you gave when you completed your Girl Scout yearly membership registration (i.e. Elizabeth vs. Beth).   Registrations will be handled on a first-come, first-serve basis; postmarks will be honored the same as walk-ins.  If minimum registration numbers are not met, the event may be postponed or cancelled.

  3. All participating girls must be registered, or register, as a Girl Scout.  To register as a Girl Scout, just indicate that in the Membership Information section on the Individual Girls Form, and include the annual membership dues of $15 with the event registration and payment.  

  4. All forms must be complete, i.e. signatures, participant list, and full applicable payment.  Write clearly when completing the registration form.  Submit payment by cash (do not mail cash), checks, money order, credit/debit cards, and/or Financial Aid, Juliette Program card, or Cookie Dough cards.  Registration and money may not be accepted at the actual event.  Girls or adults whose fees are not prepaid may not be allowed to participate at the event.  Make checks payable to Girl Scouts of Greater Iowa.  Cash is only accepted during normal business hours.  Financial Aid forms are found on our website.

  5. There are event and camp calendars on our website that list all programs by grade level and/or camp.  Descriptions are available in each calendar.

  6. Registration cancellations can be handled by phone by calling the Des Moines Leadership Center

  7. The Council will provide confirmation to registered participants via email.  If you have concerns regarding your registration, please call the Des Moines Leadership Center.

  8. You must complete a separate form (online or paper) for each event you would like to attend.


Refunds  

  1. If a participant cancels after the registration close date, a refund will only be issued in the event of serious personal injury, illness accompanied with a doctor’s note, death in the immediate family, relocation, or rescheduling of the event.
     
  2. Refunds or discounts will not be made for a participant arriving late or leaving early.
     
  3. Participants not in attendance at the event are not eligible to receive any items from the event (patches, crafts, amenities, etc.).
     
  4. If you need to cancel your registration, do so as soon as possible by calling the Program Registrar at the Des Moines Leadership Center at 800-342-8389.  
     
  5. If the Council cancels a program due to inclement weather at the event site on the day of the scheduled event, fees will be refunded and all participants will be notified by phone.

Non-Discrimination/Accommodations  

  1. No individual will be discriminated against because of race, color, national origin, age, handicap, or socioeconomic status.  Girl Scouts of Greater Iowa will provide reasonable accommodations for people with disabilities.  Requests should be made to the Council Leadership Center as early as possible, but at least four weeks in advance of the event.
     
  2. Financial Aid is available for membership dues, events, and books.  Travel Financial Aid is also available via application. Please submit the appropriate financial application found in the forms section of our website.

Other Important Stuff  

  1. All events must meet the minimum adult/girl ratio as required by Girl Scouts of Greater Iowa. 
     
  2. Articles lost or left behind at an event are not the responsibility of the Council.
     
  3. Tagalongs are any children who are not registered Girl Scouts, including babies, boys, or Girl Scouts at a grade level other than that for which the event is designed; they detract from the needs and interest of girls participating in the events.  Troops or individuals arriving at an event with a “Tagalong” will be asked to leave or make other arrangements for the child.

It's Easy to Register Online!

PLEASE NOTE:  You will receive an official confirmation from the council noting that you are either in the event or on the waiting list.

If you have not heard from us two weeks before your event, please call us at 800-342-8389 or email us.


Ebusiness 

Renew your membership online!

Use resources wisely and renew your membership online! Our online registration system, eBiz, has just completed a major upgrade, allowing families to view all of their registrations under one account. Troop Leaders can also view their entire troop in one account as well!  As part of the upgrade, you must sign up for a new account following the steps below. (All previous accounts were deactivated to accommodate the new upgrade.)

  1. Go to girlscoutsiowa.org and click the “eBiz/Online membership registration” image on our home page. 
     
  2. Click on the New Online Account button on the right hand side of the screen.
     
  3. Enter all required information, including a valid email address.
     
  4. Follow the instructions to complete your account activation.
     
  5. Login to ebiz and enjoy being able to manage your family members under one profile!

For additional information about eBiz, click here.


Frequently Asked Questions 

Q: What if I would like to register for more than one event?

A: You must complete a form (paper or online) for each event you would like to attend.

Q: Will my credit card be charged immediately? What if my troop/group/individual doesn’t get into the program event?

A: Yes. Your credit card will be charged right away. If your group/troop/individual does not get into the event, your credit card will be refunded on the close date of the event.

Q: Will registering online guarantee a spot in the event?

A: No, all registrations are taken by date submitted or postmarked. Registering online does not increase your chances of being placed in an event.

Q: If I have problems registering online, who do I contact?

A: Call or email the Des Moines Leadership Center and we will be happy to assist you. We can be reached at 800-342-8389 or 515-278-2881 or by email.

Q: Is there a way to view all the events on a calendar?

A: Yes. There is a calendar on our website that lists all events by grade level. Descriptions are also available by clicking on name of the event. Click here to view our calendar.

You can also download events from the calendar directly into your own electronic calendar!  Click on the links below the visual calendar.

Q: How do I know if my girl is in the event?

A: We will communicate with you as soon as your registration has been processed. If you have not heard from us by two weeks before the event date, please contact us. We can be reached at 800-342-8389 or 515-278-2881 or by email.