Host a Cookie Booth

Code of Conduct Expectations at the Cookie Booth 

• Arrive early to set up.
• Upon arrival, check with location manager or troop finishing up for any specific instructions.
• You may want to bring chairs for adults.
• Don’t block store doors with tables or signs – Make sure girls don’t block them either.
• Allow girls to take turns asking potential customers.
• Adults are to supervise the handling of the cashbox and making change. Secure large bills periodically. Never leave the cashbox unattended.
• Keep donations given separate from the cashbox to avoid confusion when settling.
• Be polite and friendly. Remember to say “Thank You” and smile even if a sale is not made.
• Encourage the girls to chat with the public during the sale to let them know how the troop plans to use their troop profit. (It’s a great idea to display a goal chart.)
• Do not bring younger children to the Cookie Booth – they are considered tagalongs.
• Have a plan in case someone gets sick or injured. If something should happen to one of the girls you would need one adult to attend to that girl and one adult to attend to the booth and the rest of the troop.
• Remind girls that the more interactive they are with customers the better their sales will be.
• Let customers know that you prefer cash over check. If you have to take a check from a customer, make sure their phone number and address is on the check. Don’t take starter checks.
• Clean up completely and be sure to thank the store manager with a package of cookies.

I've called a business to host a cookie booth - now what? 

Troop Secured Cookie Booth Locations

• Troops are encouraged to secure Cookie Booth locations on their own if they do not want to request to have one of the Council secured locations or they do not get the date/time/location they requested.
• Requests for Troop Secured Cookie Booths begin December 1, 2011 and continue through February 27, 2012.
• Requests and Planned Orders must be in Snap Booth Scheduler by midnight the Sunday before the date of the Cookie Booth. Requests and Planned Orders not submitted are subject to product availability and booths that were scheduled in the time frame will receive top priority.

When a Troop has secured a date/time/location with a business, they need to go into Snap Booth Scheduler and Request a New Location. The Product Program Director will approve/disapprove booth requests daily. You will receive an email notification that your booth is approved/disapproved. After receiving approval, the Troop Cookie Manager will go into Snap and create a Planned Order. See Planned Order area of Snap Guide for instructions.

Can Troops schedule more than one Cookie Booth?  

YES! You may request multiple dates and/or sites in Snap Booth Scheduler.
*If you must cancel, please notify the site, cupboard, and the Leadership Center you scheduled the Cookie Booth. There may be other troops waiting for a location to have a booth sale.*

How to enter a Planned Order in Snap for a Cookie Booth 

1. Log into Snap
2. Click on the Cookies icon
3. Click on Planned Order
4. Select a cupboard from the drop down box
5. Select a pickup date from the drop down box
6. In the Order Reference field, enter what the order is for – i.e.: Cookie Booth date, Troop Extras, or Girl Name Extras – parent pickup.
7. Enter the number of packages for each variety you would like to pick up.
8. Click Submit.

Troops will be able to see the Planned Order on the Order Management page. Once the Cookie Cupboard has processed and approved the Planned Order, it becomes a Cupboard to Troop Transfer. The Transfer of cookies into your Troop will be reflected on the Troop Balance Summary Report in Snap. Once the transfer is complete, the packages will be available for troop to girl transfers in Snap.

See the Planned Order section of the Snap Guide for step by step instructions.

Picking Up Cookies for a Cookie Booth 

When troops pickup their cookies for a Cookie Booth, they will be given a Cookie Booth Sales Form. The Cookie Cupboard keeps a copy and the form and the Troop keeps a copy of the form to record sales during the Cookie Booth.

(Remember - GSGI has secured storage at the mall kiosks, therefore, troops will not need to place a Planned Order for cookies for their time at a mall kiosk.)

Managing/Setting Up the Cookie Booth  

Here’s a list of things you will need at your booth.

• Table & Table Cloth (you can purchase one in the Girl Scout Council Shop)
• Small first aid kit
• Cash box and change ($25-$50 to start, at least one roll of quarters)
• Notepaper
• Pens/Pencils/Tape
• Poster, signs, & decorations
• Bags for purchases (stores may donate them)
• Cookie Booth Sales Form
• Parent Permission Slips

After the Cookie Booth  

1. Deposit all funds collected at the Cookie Booth into your Troop Checking Account. (Make sure you take the starting amount into account when balancing your cashbox.)
2. Count all remaining packages and cases of cookies and record on the Cookie Booth Sales Form. The Cookie Booth Sales Form must be completed before you arrive at the Cookie Cupboard. Incomplete forms add to the time you and others are waiting at the Cookie Cupboard.
3. By Monday following the Cookie Booth return cookies to the Cookie Cupboard that you checked them out from. Expect return time to take no less than 15 to 20 minutes.
4. The Cookie Cupboard Manager will count cookies returned with you and process a transfer in Snap and then the troop can print a Troop Balance Summary Report that will need to be turned in at the end of the Cookie Program with troop payment.
5. Log into Snap and complete transfers from troop to the girl. *See Snap transfer instructions.